Privacy Policy

The Whitchurch Association manages this website gillnethercottcentre.org.uk. This website is managed on a day-to-day basis by a small team of volunteer trustees and residents, known as WACOMMS – Whitchurch Association Communications team.

The remit of this team is three fold:

• to act as an editorial team to ensure content complies with normal standards of acceptability – and to monitor submissions for illegal, abusive or malicious content before publication.
• to maintain the website as a community resource.
• to manage the technical side of the site with additional technical support from 3^rd parties where trustees deem this necessary.

Please note that the website does not accept general business advertising/promotion ads. However, the staging of special events would be considered.

The website does not represent any individuals or organisations and is non-political.

This website is operated by the Whitchurch Association, of Whitchurch, Hampshire, a Charity registered in England and Wales number 1118993.

Data storage location

We are based in England and our hosting provider stores its data on servers based in based in the same country.

Google Analytics

We use Google Analytics on our site for anonymous reporting of site usage. No personalised data is stored. If you would like to opt-out of Google Analytics monitoring your behavior on our website please use this link: Google Analytics Opt-out.

Cases for using your data

We use your data in the following cases:

• Verification/identification of the user during website usage;
• Sending updates to our users with important information to inform about news/changes;
• Checking the accounts’ activity in order to prevent fraudulent transactions and ensure security;
• Customise the website to make your experience more personal and engaging;
• Guarantee overall performance and administrative functions run smoothly.

Pages on this site may include embedded content, like YouTube videos, for example. Embedded content from other websites behaves in the exact same way as if you visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content, even if you do not have an account with and/or are logged-in to that website. Below you can find a list of the services we use:

YouTube

We use YouTube videos embedded on our site. YouTube has its own cookie and privacy policies over which we have no control. See their privacy policy here: YouTube Privacy Policy.

This site uses cookies – small text files that are placed on your machine to help the site provide a better user experience. In general, cookies are used to retain user preferences, store information for things like shopping carts, and provide anonymised tracking data to third party applications like Google Analytics. Cookies generally exist to make your browsing experience better. However, you may prefer to disable cookies on this site and on others. The most effective way to do this is to disable cookies in your browser. We suggest consulting the help section of your browser.

Necessary cookies (all visitors)

• PHPSESSID: To identify your unique session on the website.

Cookies are created by Google Analytics to help collect information about your visit to the site. We have elected to use Google Analytics because the information collected is valuable to us to help learn what content is popular on our site, enabling us to build better content in the future.

Users who do not opt out of Google Analytics will have cookies placed on their devices by Google which we cannot control. The most up to date version of the cookies Google uses is available here: https://business.safety.google/adscookies/

The data collected is stored within our systems and attached to our secure Google account. No personally identifiable information is saved. Access to this data is only available to those members of the Whitchurch Association involved with external communications.

No third parties beyond Google ever have any contact with our data.

Data within Google Analytics has a maximum life span of 14 months.

We use the HTTPS (TLS) protocol throughout our site. This encrypts the transmission of data between our web server and your browser so that personally identifiable information is not captured/hijacked by third parties without authorisation.

Data within Google Analytics is protected with a strong, unique, password known only to trusted individuals within the Whitchurch Association.

Your privacy is critically important to us. The website and its Privacy Policy are intended to comply with the UK General Data Protection Regulation. For more details please see here: UK GDPR – https://www.gov.uk/data-protection

The Whitchurch Association may post links to third party websites on this website. These third party websites are not screened for privacy or security compliance by us and you release us from any liability for the conduct of these third party websites.

Please be aware that this Privacy Policy, and any other policies in place, in addition to any amendments, does not create rights enforceable by third parties or require disclosure of any personal information relating to members of the Service or Site. We bear no responsibility for the information collected or used by any advertiser or third party website. Please review the privacy policy and terms of service for each site you visit through third party links.

We may amend this Privacy Policy from time to time. When we amend this Privacy Policy, we will update this page accordingly.

Original version written 7/3/2025